Start free. Upgrade when your invoice volume grows.
Every hotel can use Atrium for 5 invoice uploads each month at no cost. When you need every invoice checked, Property removes the limit for $99 per property, per month.
No card for Free. Property is billed monthly in your own currency — $99 CAD in Canada or $99 USD in the United States — with no setup fee or per-invoice charge.
Start with one property, or one supplier across many.
A single hotel can start free and see what its own invoices hold. A hotel group starts with one supplier across a few properties — no account, no integration, no IT project.
Independent hotel
$0
per property, forever
Find what your supplier invoices are telling you.
- 5 invoices per month
- Line-item extraction and exception review
- Price drift and duplicate-risk checks
- Unlimited supplier contract uploads
Property intelligence
$99
per property, per month
Keep supplier pricing and agreements under watch.
- Unlimited invoice history
- Price intelligence
- Agreement checks
- Supplier insights
- Exception review
- Accounting-ready exports
- Unlimited users
Portfolio intelligence
Custom
for hotel groups
Turn purchasing across your hotels into better supplier decisions.
- Cross-property intelligence
- Portfolio supplier history
- Agreement oversight
- Corporate reporting
- Procurement insights
- Onboarding and support
The free plan resets to 5 invoice uploads every month and does not require a card. Property intelligence is billed monthly with no setup fee or per-invoice charge. Portfolio pricing is quoted per group.
Start small. Keep the full workflow.
Free is not a demo or a one-time report. Your hotel gets the same invoice review workspace for 5 uploads every month, while supplier contract uploads stay unlimited.
Start freeFive invoice uploads, every month.
The Free plan is an ongoing Atrium account, not a one-time report. Upload a PDF or image, or forward an invoice email, and Atrium extracts the lines and runs the checks below where they apply. Supplier contract uploads do not count against the 5-invoice allowance. No card, integration, or install required.
Supplier spend summary
What each supplier billed across the invoices you send, ranked largest first, so the relationships that matter are obvious before anything else.
Line-item extraction
Every line pulled off every invoice: item, pack size, unit price, quantity, extended total. Not only the number at the bottom.
Recurring item price changes
Items that appear more than once, compared against their own history. House blend coffee at $160.50 in one month and $211.69 in another is one finding, not two unrelated invoices.
Duplicate invoice risk
Invoices that resemble each other closely enough to be worth a second look before either one is approved for payment.
Budget pressure
Where a department is running ahead of its own pattern. Housekeeping, F&B, and maintenance are shown separately rather than as one total.
Spend spikes
Periods where a supplier's billing jumps against its own baseline, with the invoices behind the jump attached to the finding.
Supplier concentration
How much of the total sits with a single supplier. Concentration is not automatically a problem; it is a reason to know where your leverage is.
Category overspend
Categories absorbing more than the rest of the set would suggest, so the review starts where the money actually went.
Cross-property variance
When invoices from more than one hotel are included, the same item priced differently at each property.
Comparable products, priced per unit
Comparable products from other suppliers, normalized to the same pack size, so a 6 x 1 gallon case is compared honestly against a 4 x 1 gallon case.
The allowance resets to 5 invoice uploads each month. Your account, invoice history, and findings remain available between resets.
Ninety-nine dollars removes the invoice limit for one hotel.
Free gives a hotel the full workflow for 5 invoice uploads every month. Property Intelligence keeps the same checking running on everything that arrives — no invoice cap, per-invoice charge, or per-seat fee. Hotels can upload documents or forward invoices by email.
Unlimited invoice uploads
Remove the Free plan's monthly upload limit and keep every invoice for one property moving through the same review workflow.
The 3-way check
Ordered, arrived, invoiced. Atrium compares all three and flags the gaps while the invoice is still unpaid.
Live exception queue
Every flagged line in one place, with the invoice, the item history, and the arithmetic already done for the reviewer.
Price-increase tracking
Each recurring item watched against its own baseline, so several small increases spread across a year read as one trend instead of several unremarkable invoices.
Duplicate invoice risk
Repeat invoices from the same supplier surfaced before a second payment leaves the property.
Contract compliance
Upload a supplier pricing agreement and Atrium checks covered lines against the agreed rates, effective dates, and increase caps.
Comparable-supplier savings
Alternatives priced against what you buy today, normalized to the same pack size so the comparison is real.
Budgets and spend trends
Housekeeping, F&B, and maintenance tracked against their departmental budgets, month over month.
Accounting-ready exports
PDF, Excel, and CSV files your bookkeeper can file. A download, not an integration — QuickBooks, Sage, Xero, M3, and NetSuite stay exactly as they are.
Unlimited users
The general manager, the controller, the F&B lead, the housekeeping supervisor. Seats are not the product.
What changes at Portfolio.
Portfolio is quoted per group rather than per property, and it adds the two things a single hotel does not need. The operator rollup puts every property in the group on one screen — exceptions, spend, and open items side by side — so the person accountable for all of them does not have to open one dashboard per hotel to find the week's exceptions.
Cross-property supplier comparison then shows the same supplier and the same item priced differently at different hotels, which is a finding no single property can see from inside itself. Onboarding support is included. Everything in the Property plan comes with it.
$1,188 a year is the cheapest way to find out.
A Niagara Falls hotel has been running on Atrium for eight months. In that time Atrium read 137 invoices and 1,214 line items covering $111,257 of supplier spend across eight suppliers, from the foodservice and amenity accounts through to coffee and beverage.
Inside that spend it flagged 24 product price increases averaging 12.3%, with an estimated annual impact of $4,613, and 24 comparable-supplier options worth $796 a month to review. The sharpest single line was house blend coffee, $160.50 to $211.69 — up 31.9%.
Found in one property's invoices
$4,613
a year in price increases
Cost of the Property plan
$1,188
a year, per property
One property, eight months, 137 invoices. The price increases alone came to roughly four times what the plan costs for a year — before counting the $796 a month of comparable-supplier options Atrium also surfaced. Your invoices may hold more or less. The Free plan is how you start finding out with your own invoices.
The fees move too, and no price list shows them.
At the same property a bottle fee went from $2.00 to $6.00, up 200%, and a fuel surcharge went from $7.00 to $12.00, up 71.4%. Neither is a product price. Neither appears on a quote sheet. Both kept arriving until somebody looked.
And the agreement you already signed leaks.
At another property, a uniform rental agreement with a 5% annual cap produced 10 violations worth $118.15 across five weekly invoices. The same two lines every week: a large wet mop and a 20" microfiber mop, both covered by the agreement as free replacement up to a stock percentage. That is $23.63 a week, one supplier, one property.
None of this is a prediction about your hotel. It is one property's numbers, accumulated over eight months of ongoing use, and Atrium does not guarantee savings. What the numbers establish is the size of the question — and at $99 a month, $1,188 a year, unlimited checking costs less than continuing to wonder. The first 5 invoice uploads each month cost nothing.
You already have something in place. It is usually one of three things.
Atrium is not competing with another procurement platform at most hotels. It is competing with a spreadsheet, a careful person, or a project nobody has time to start.
The spreadsheet of supplier prices
Somebody built it. It was accurate the week it was built. Then prices moved, the person who maintained it moved on, and it quietly became a record of what things used to cost.
An AP clerk eyeballing totals
A careful clerk catches an invoice total that looks wrong. Nobody catches a few dollars more per case of bleach 5L across a season of deliveries, because at the line level it never looks wrong.
A full procurement rollout
Purchase orders, catalog builds, approval chains, supplier onboarding. Configuration, training, and a change to how every department already works, before it catches anything.
Atrium is none of those. No integrations. No IT project. No migration off QuickBooks, Sage, Xero, M3, or NetSuite. It reads the invoices before they reach your accounting system and never touches a payment — the team decides what to do with every exception.
Forward an email. That is the whole setup.
Who each tier is for.
The tiers are not feature ladders designed to push you upward. They map to three genuinely different situations, and the first one is free.
$0
per property, forever
A hotel checking up to 5 invoices a month.
You want real invoice checks, contract compliance, and a shared review workflow without committing to software spend. The allowance resets every month, so the account keeps working as long as the volume fits.
$99
per property, per month
A single hotel with recurring suppliers.
You buy from the same handful of suppliers every week: foodservice, guest supply, linen, coffee, beverage, maintenance. The Niagara Falls property buys from eight suppliers. Recurring purchasing is what makes drift measurable, because every item has a history to be compared against.
Custom
for hotel groups
A group that needs to compare properties against each other.
Two hotels buying the same pillowcases at two different prices is a finding neither property can see on its own. The operator rollup puts them side by side, and the group gets one view of every exception across every hotel.
The five reasons hotels give for waiting.
Each one is reasonable. Here is the honest answer to each, grounded in what the software actually does today.
“We already check invoices.”
Your team checks that the delivery matches the sheet and that the total looks reasonable. That catches a wrong quantity today. It does not catch a unit price that creeps upward a little at a time on a case you buy every week, because no single invoice looks wrong. Atrium compares each recurring item against its own history, which is how one Niagara Falls property ended up with 24 price increases surfaced in one place, averaging 12.3%.
“Our supplier would not overcharge us.”
Most exceptions are not fraud, and Atrium does not treat them as fraud. A price list updates, a surcharge is added, a promotional rate expires, a rep swaps a pack size for a similar one. Every step of that is legitimate on the supplier's side and it is still your money. Atrium surfaces the change with the evidence attached — your team decides which ones are worth a phone call.
“We do not have purchase orders.”
Then Atrium runs invoice-only, and most of the value survives. Price drift, duplicate invoice risk, spend spikes, supplier concentration, category overspend, and comparable-supplier savings all come from the invoices alone. The 3-way check needs an order and a goods receipt to compare against, so it is an addition once you have them — not a prerequisite for starting.
“We cannot change our accounting system.”
You do not change anything. Hotels on Atrium keep QuickBooks, Sage, Xero, M3, or NetSuite exactly as they are, and nothing is migrated. Atrium reviews invoices before payment and hands back PDF, Excel, and CSV exports your bookkeeper can file. It is an operational spend and exception review, not an accounting audit and not a replacement for your ledger.
“We are too small for this.”
The Niagara Falls property described above is one hotel, not a chain: 137 invoices over eight months, eight suppliers, $111,257 of supplier spend. Small is not the same as simple. A hotel with eight suppliers and one person approving invoices has less slack to absorb a 12.3% average increase, not more, and $99 a month is priced so that a single property can carry it on its own.
The worst outcome is a clean bill of health.
Atrium does not guarantee savings and does not promise your invoices look like anyone else's. What it offers instead is a permanent Free plan: check 5 supplier invoices every month, keep the findings, and upgrade only when your volume grows.
If Atrium finds nothing, you have confirmation your purchasing is clean and it cost you nothing — which is worth knowing on its own. If it finds something, you found it before the money left the property.
- No card required for the Free plan
- 5 invoice uploads reset every month
- No setup fee and no per-invoice charge
- No integration, no install, nothing migrated
Pricing questions, answered.
Start checking invoices before you pay for software.
Create your Free account and upload or forward 5 invoices every month. Keep the findings and upgrade only when you need unlimited volume. No card, setup fee, or integration required.