Hotel purchasing reports without building the spreadsheet.
Email Atrium what you need. It uses the purchasing data already captured from your invoices and supplier agreements to build the report, and sends the Excel file back.
Ask in plain English at ask@atriumhotels.ai. Reports cover the invoices Atrium has already received, and only the properties you're authorized to see.
Your invoices stay in your account. Never shared with your suppliers, never sold. Privacy
At one US hotel, prices rose on 26 of 30 deliveries from its food distributor. The hotel moved its food purchasing to another supplier.
“Build my August month-end purchasing report. Group it by supplier and include price increases and agreement exceptions.”
Ask by email. The spreadsheet comes back already built.
Send Atrium a question the way you’d send one to an analyst: an email to ask@atriumhotels.ai. It reads the request against the invoices, agreements and price history it already holds, and replies with the answer and an Excel workbook generated on the fly.
The model works out the date range, property, supplier, filters and grouping from your email. It does not invent the numbers: every figure comes from Atrium’s structured invoice data and the same logic behind the on-screen reports, so an emailed report and the product agree.
Nothing new to learn, nothing to install. The report lands in the inbox and spreadsheets your team already works in.
Ask in plain language
A month, a supplier, a property, a question. No query builder.
Workbook on the fly
Grouped the way you asked, with price changes and agreement exceptions as sheets.
Reply to refine it
Answer the email to change the period, the grouping or the properties.
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Inbox42Drafts2Sent ItemsSuppliers7Invoices118ReportsToday
Sent · ask@atriumhotels.ai
“Send me July invoices grouped by supplier. Include price changes and agreement exceptions.”
Atrium is building the reportSample data. Reports cover the invoices Atrium has already received, and only the properties you are authorized to see.
Workbooks are files, not a dashboard: open them in Excel, forward them, or drop them into the finance systems you already run.
Three steps, and two of them are yours.
Step 1
Ask
Email ask@atriumhotels.ai from the address on your Atrium account.
Send me every supplier price increase over 10% this quarter.
Step 2
Atrium builds the report
Atrium works out the date range, properties, suppliers, metrics, filters and groupings, then queries the purchasing data you are authorized to see.
Step 3
Get the Excel file
The workbook comes back attached to a reply, with real numbers, live totals and a summary tab.
Q3_Supplier_Price_Increases.xlsx
Need it differently? Reply to the email with something like “remove F&B and break this out by property”, and Atrium builds the revised version.
The reports hotel finance teams rebuild every month.
Each of these is a real request you can send today. Reply to any answer to narrow it, widen the date range, or change how it is grouped.
Hotel month-end purchasing reports
“Build my August month-end purchasing report.”
Instead of reopening supplier invoices one by one at month-end, Atrium has been structuring them as they arrived. The workbook can carry supplier, invoice number, invoice date, product, SKU, quantity, pack size, unit price, line total, tax, freight, fees, category, price changes and compliance status.
Supplier price increase reports
“Send me every item that increased in price this month.”
Atrium compares each invoice line against what the same item cost the last time it arrived, so it can report the products and fees whose prices moved and what the change cost on that invoice. A price change is not automatically a contract violation. It is a change worth seeing.
How price tracking worksSupplier agreement compliance reports
“Send me all invoice lines above agreed pricing this month.”
Where a supplier agreement is uploaded and active, Atrium checks invoice lines against the agreed rates and reports the ones above agreed price or otherwise needing review. Without an agreement on file there is nothing to compare against.
How agreement checks workMulti-property purchasing reports
“Compare what our properties paid for coffee this quarter.”
For users authorized across more than one property, Atrium can line up the same item across properties. Results depend on the product being matched and pack sizes being comparable. Where they are not, the properties are reported separately rather than presented as like-for-like.
Portfolio purchasingSupplier spend reports
“Break August purchasing out by supplier.”
Total spend per supplier over any period you name, down to the invoices and line items behind each total, so a number can always be traced back to the document it came from.
Where this fits in APFees and surcharge reports
“Show me every delivery fee and fuel surcharge we paid this quarter.”
Delivery fees, fuel surcharges and other add-ons are captured as their own line items rather than folded into product cost, so they can be totalled separately and tracked over time.
Month-end should be a review. Not a reconstruction.
The work that makes month-end long is not the reporting. It is rebuilding the month from documents nobody structured at the time. Atrium does that part as the invoices arrive.
- 01
Invoices arrive throughout the month
- 02
Atrium structures each one as it lands
- 03
Finance emails Atrium for the report it needs
- 04
The Excel workbook comes back
Your reports only use data you're authorized to see.
Atrium Ask does not have its own idea of who you are. It inherits the permissions your Atrium account already carries, and applies them to every report it builds.
Only the address on your account
Atrium Ask replies to the email address registered to an Atrium user, and only ever to that address. An unrecognized sender receives no reply and no data.
A property user sees their property
Someone with access to one hotel gets reports about that hotel. Naming a different property does not widen what they can see.
A portfolio user sees their portfolio
An operator authorized across a hotel group can report across the properties in that group, which is the same set the application already grants them.
Atrium reports on the invoices it has.
Atrium Ask is a way to query your own purchasing history, so it needs that history to exist first. Start by forwarding invoices. Once they are structured, ask for the report you need.
Forward supplier invoices to Atrium as they arrive, or upload PDFs and photos. There is no integration to install and no need to change suppliers or accounting systems.
The Free plan covers 5 invoice uploads every month with no card required, and includes 4 Atrium Ask questions a month. The Property plan removes the invoice limit.
See plans and limitsHotel purchasing reporting FAQ.
Ask for the report. Skip the spreadsheet.
Start free with 5 invoice uploads a month. Forward the invoices you already receive, then ask Atrium for what you need.
Your invoices stay in your account. Never shared with your suppliers, never sold. Privacy