Every procurement tool a hotel needs, up close.
Invoice capture, approvals, live budgets, a vetted Canadian supplier catalog, automatic reconciliation, and an operations copilot — connected by one calm workspace.
Every invoice, extracted.
Forward supplier invoices to invoices@atriumhotels.ai. We pull every line item, SKU, quantity, unit price, tax, and total — then match the supplier against a normalized catalog.
- ✓PDF, image, and plain-text emails supported
- ✓Line-level extraction, not just headers
- ✓Suppliers auto-matched or flagged for review
Summit Food Service
Invoice #4092
Coastal Supply Co
Invoice #1837
Maple Distributors
Invoice #928
One approval chain, no email.
Department managers draft orders, purchase managers approve, accounting sees line items. Fully configurable chains so every property matches the way you already work.
- ✓Role-based routing (GM, purchase manager, dept lead)
- ✓Threshold-based escalation
- ✓Full audit trail, per order
Drafted
Approved
Pending accounting
See remaining budget live, before you hit submit.
Every department sees how much budget is left as orders land and approvals clear. No spreadsheets. No end-of-month surprises. No surprise overspend in housekeeping again.
- ✓Department-level + property-level rollups
- ✓Projected remaining updates per order
- ✓Overspend alerts routed to the right person
Monthly budget
$75,000
Projected remaining
$22,580
POs and invoices, matched automatically.
Three-way match on every delivery. Line items, taxes, and totals checked against the PO so accounting sees only what needs their eyes — and the books close faster.
- ✓Line-by-line match against the originating PO
- ✓Discrepancies flagged with suggested action
- ✓Cleaned transactions push to QuickBooks or Xero
Purchase Order
PO-1284
3 line items
$323.40
Invoice
INV-4092
3 line items
$323.40
Everything a purchase manager actually touches.
Unified catalog
Vetted Canadian suppliers, consistent units and pricing, one search bar.
Multi-property
Roll up spend and approvals across properties, or keep them siloed per GM.
Role-aware access
Housekeeping sees their cart. Purchase managers see everyone's. Controllers see exports.
Spend intelligence
Every dollar, every department, every supplier — queryable without a report builder.
Ask Atrium
Plain-English answers on spend, suppliers, and orders. Built-in, always on.
Built for hotels
Departments, approval chains, and export shapes that match how hospitality actually runs.
Accounting-friendly
Clean, coded transactions push to QuickBooks or Xero. You keep your GL.
Fast onboarding
Most hotels are live within a week. We map your departments and chains with you.
See Atrium running on your invoices.
30-minute walkthrough. We'll pull one of your real invoices through Atrium live so you can see exactly what it does before anyone commits.