What is Invoice capture?
Invoice capture turns supplier invoices — PDFs, scans, photos, and email attachments — into structured, line-item data a hotel can actually use.
Invoice capture is the step that turns a supplier invoice into structured data: supplier, invoice number, dates, totals, taxes, and every line item with its SKU, quantity, and unit price. It works across PDFs, scans, photos, and plain-text email attachments.
Capture is the foundation for everything downstream — duplicate checks, price tracking, and budgets all depend on clean line-item data. See hotel invoice automation and hotel AP automation.
The hard part isn’t reading the header total — it’s extracting every line accurately: product names, SKUs, pack sizes, quantities, and unit prices, across the messy mix of formats hotel suppliers actually send. Get that right and 3-way matching and spend-leakage checks become possible; get it wrong and every downstream number is suspect.
Forward about 10 recent supplier invoices and Atrium returns a free Hotel Spend & Exception Report — what changed, what may be duplicated, and what needs review before payment.
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