AtriumAI procurement intelligence for hotels.
Atrium turns your supplier invoices, contracts and purchasing data into one intelligence layer — showing what changed, what doesn’t match, and where your team should act.
Start with 5 invoices free. No integration required.
What Atrium found from one hotel’s existing invoices
One invoice, all the way through
Forward the invoice. Atrium does the rest until something needs you.
Sample invoice. Hover or tap a stage to hold it.
Working with
7The mailroom
Forward an email. That is the whole setup.
Forward supplier emails, invoices, contracts, PDFs and spreadsheets, or set up an inbox rule once. Atrium turns the documents your hotel already receives into structured procurement data automatically. No re-keying, no uploads.
Summit Food Service
10:42 AMbilling@summitfoods.com → ops@yourhotel.com
Invoice #8841 · November delivery
Hi team, please find attached your invoice for the November delivery. Net 30 terms apply.
1 attachment
Invoice_SFS_8841.pdf
184 KB · 2 pages
6The paperwork
Your procurement data is already there. It’s just disconnected.
Contracts, price lists, purchase orders, goods receipts, invoices and supplier emails all arrive separately. Atrium connects the documents your team already works with so it can understand what you agreed to, what you ordered, what arrived and what you were billed.
Purchase orders, receipts, and invoices live in different places.
Receiving teams know what arrived, but finance sees the invoice.
Supplier prices can change without being reviewed.
Invoices can bill for items that were short on delivery.
Duplicate invoices can slip through busy inboxes.
GMs and controllers often see issues after month-end.
Accounting records the bill, but does not always show whether the bill is right.
5The 3-way check
The bill is wrong more often than you think.
For every invoice, Atrium runs the 3-way check: what was ordered, what arrived, what was invoiced. Every line, every quantity, every unit price. Your accounting system records the bill. Atrium understands whether the bill is right.
3-way match · PO-4521
INV-8841
2 exceptionsBath towels billed $8.40 vs $7.10 ordered. Pillowcases: 12 billed, 10 received. Unit price mismatch + billed, not received.
Your accounting system records the bill. Atrium understands whether the bill is right.
4Exceptions surface
Your team only looks at what is wrong.
Matched lines clear on their own. Atrium queues only the mismatches: a price that jumped, a quantity billed but not received, an invoice that looks like a duplicate. Atrium continuously turns procurement issues into a prioritized work queue, with the evidence your team needs to act. The team decides. No payment ever moves automatically.
Unit price mismatch
Bath towels billed $8.40 vs $7.10 ordered
Billed, not received · Pillowcases
12 billed, 10 on the goods receipt
Duplicate invoice risk · INV-8841
97% match to INV-8814 (paid Oct 18)
Budget pressure
3Price watch
Supplier prices creep when nobody’s watching.
Price increases happen one invoice at a time. Atrium remembers what your hotel pays for recurring products and builds a pricing history across suppliers and properties — so the increase surfaces before the next order, not after month-end.
Catch supplier price drift early
Atrium tracks every recurring item's unit price across your invoices and flags increases before the next order.
Price drift · Summit Food Service
+18%
on 3 recurring itemsBath towels, white
$7.10 → $8.40 / case
Coffee beans, 12oz
$14.20 → $15.60 / bag
Bleach, 5L
$9.80 → $10.40 / jug
2Ask Atrium
Ask your procurement data anything.
Atrium connects invoices, suppliers, contracts, pricing and properties so your team can ask questions in plain English instead of digging through spreadsheets, PDFs and accounting reports.
Ask Atrium
Connected · procurement history
AI can read an invoice. Atrium builds the hotel procurement data layer.
1The portfolio
One procurement intelligence layer across every property.
See how suppliers, products, pricing, contracts and exceptions behave across the portfolio — without changing how individual properties purchase or account for spend.
AHarbourview
The Carlyle · Toronto
Mont-Royal · Montréal
Lakeshore · Halifax
Birchwood · Ottawa
BRiverside
Harbourview is paying 18% more for a comparable housekeeping item than Riverside.
Surfaced once invoices from both properties land in Atrium.
- Compare supplier pricing across properties
- See exception volume by hotel
- Track duplicate invoice risk across locations
- Spot short deliveries by supplier or property
- Find supplier concentration and price drift
- Ask portfolio-level questions in plain English
Nothing about how your team works has to change.
Order placed, delivery received, invoice arrives, review before payment. Atrium follows the workflow your hotel already runs — it just checks the numbers on the way through.
Turn every supplier agreement into a control.
Atrium reads negotiated supplier agreements, structures the commercial terms for your team to confirm, and continuously checks incoming invoices against them.
Matches clear automatically. Overages and invoice lines without an applicable rate surface with the agreement term and calculation your team needs to review the charge.
Supplier pricing agreement
LinenCo · reviewed by your team
Terms captured
Incoming invoice
INV-1842Premium bath towels
SKU 80412 · 8 cases
AI reads the document. Deterministic rules check the bill.
From procurement data to procurement intelligence.
Once your documents are structured and connected, four things become possible: controlling what you pay, understanding how prices move, enforcing what you agreed, and asking your own data questions.
The 3-way check
It compares what was ordered, what arrived, and what was invoiced, line by line, before payment.
Ordered
PO-4521
Arrived
Goods receipt
Invoiced
INV-8841
Unit price mismatch
The invoice bills a higher unit price than the purchase order or recent invoice history.
Ask Atrium
Ask your procurement data in plain English.
“Where are we paying above contract?”PricingFind savings
Comparable lower-cost options from suppliers you already use.
$931 / mo to reviewEvery agreement, enforced
Agreed rates, price caps and effective dates checked against every invoice as it arrives.
Spend insights
See why spend changed. Price vs volume.
Every property
One intelligence layer across the whole portfolio.
Watch the line · invoices clear or get held, before they ever reach accounting
Supplier invoices
PO · receipt · invoice
Atrium
3-way check
Five invoices every month. No card.
Create an account and upload or forward up to 5 invoices every month. Atrium extracts every line, checks for exceptions, and gives your team one place to review what needs attention.
Only have invoices? It still works. You can also upload supplier contracts and let Atrium check invoice lines against the rates, dates, and price caps your hotel agreed to.
From one hotel’s existing invoices
No integrations. No IT project. No change to how your team already works. The hotel forwarded invoices they already had, and had the 22 price increases back in 20 minutes.
Your 5 invoice uploads reset every month. Upgrade only when you need unlimited invoice volume.
Need the spreadsheet? Just ask.
Email Atrium in plain English and it builds the report from the invoice and agreement data it has already captured, then sends the Excel file back.
Favourites
Inbox42Drafts2Sent ItemsSuppliers7Invoices118ReportsToday
Sent · ask@atriumhotels.ai
“Send me every price increase from August.”
Atrium is building the reportSample data. Reports cover the invoices Atrium has already received, and only the properties you are authorized to see.
You do not have to rip out anything.
Atrium is the intelligence layer, not your system of record.
Keep M3, QuickBooks, Sage, Xero, NetSuite or your existing finance stack. Atrium structures and analyzes procurement data before clean, reviewed information moves into the systems your team already uses.
The capture, matching, and structuring are automated. The decision to pay always stays with your team.
Matched to PO #88-204 · 1 flag for review
Tag, code, and discuss every order, as a team.
Atrium turns each forwarded invoice into an order your team can work on together. Leave notes, code spend with labels like capex, and assign departments. Every order gets reviewed and coded before payment.
#ATR-20260516-B903 · Food & Beverage · May 16, 2026
Activity Notes, labels & updates from your team
Order created automatically from a forwarded invoice
3:05 PMMatched to Summit Food Service · 26 line items linked
3:05 PMDepartment set to Food & Beverage
3:06 PMDepartment
Labels
“Every hotel runs on invoices. Yours shouldn't get paid before they're checked.”
A pre-payment exception layer built the way hotels actually work.
Start free. Upgrade when your invoice volume grows.
Every hotel can process 5 invoices each month for free. When you need every invoice checked, Property Intelligence removes the monthly limit for $99 per property, per month.
Free
$0
per property, forever
Check real invoices every month without entering a card.
- 5 invoice uploads every month
- Line-item extraction and exception review
- Price drift and duplicate-risk checks
- Unlimited supplier contract uploads
Property Intelligence
$99
per property, per month
Remove the monthly limit and check every invoice for one hotel.
- Everything in Free
- Unlimited invoice uploads
- The 3-way check on every invoice
- Contract compliance checks
- Savings and spend insights
- Accounting-ready exports
- Unlimited users
Portfolio
Custom
for hotel groups
AI procurement intelligence across your hotel group.
- Everything in Property Intelligence
- Cross-property price intelligence
- Supplier and contract compliance
- Portfolio-wide exception management
- Ask Atrium across properties
- Corporate procurement reporting
- Onboarding and support
The Free plan resets to 5 invoice uploads every month and does not require a card. Property Intelligence is billed monthly with no setup fee or per-invoice charge. Running more than one hotel? We’ll put together a portfolio quote.
L
The lobby.
Questions on the way out, and the front desk.
Start with a permanent Free account that includes 5 invoice uploads every month. The Property plan is $99 per property, per month and removes the invoice limit. Hotel groups get a portfolio quote.
More on hotel invoice intelligence.
Find out what you’re overpaying.
Create your free account and check 5 invoices every month. Upload a PDF or forward an email — no integration, card, or commitment.
Forward documents. Catch exceptions. Control hotel spend.